SSN-RC-2022-030 - Proposed SS Award to J. McGuinness Consultants to provide Software Updates

The County of Rockland Department of Health (RCDOH) is considering the issuance of a Sole Source award to James McGuinness Consultants for the provision of Software for Medicaid Reimbursement and eSTACs.   
This award may be made on a sole source basis in accordance with the Rockland County Procurement Policy.
TERM: September 1, 2021- August 31, 2022
SCOPE
The County of Rockland Health Department is currently using the software Preschool Launch and Committee for Preschool Education Portal to track Medicaid reimbursement. 
The Rockland County Department of Health is looking to expand the services and add Full-Service Medicaid reimbursement as well eSTACs program software. STACs are hard copies which are mailed to the Finance Department.  This update of the eSTAC program software will allow all STAC’s to be completed electronically through this module. 

PROGRAM SERVICES FOR MEDICAID REIMBURSEMENT

• Bimonthly Meetings with written agendas until the RCDOH determine they are no longer required   
• Scheduled weekly meetings with Preschool Coordinators to address questions and concerns as well as correct any Medicaid denials
• Training webinars for Providers. All trainings are to be recorded and available to all registrants. 
• Kick Off to introduce program
• Prescription verification
• Credential verification including Ordering/Prescribing/Referring/Attending (OPRA) numbers required for Speech and Language Pathologist (SLP)
• Digital Speech Recommendations upon implementation and annually
• Medicaid -Compliant Written orders upon implementation and annually
• 2022-2023 Annual Review process and subsequent years

• Verification of all Physicians prescriptions
• Obtain corrected prescriptions from the providers
• Verification of all Digital Orders
• Obtain corrected digital orders from the SLP
• Verification of Medicaid Consent forms for all children evaluated by School Districts regardless of their Medicaid status or parent refusal
• Obtain corrected consents from parent with the assistance of the Preschool    Coordinator
• Medicaid reimbursement for transportation for 2021-2022
• Meetings with the RCDOH Finance Team upon request

• Bimonthly meetings with written agendas upon implementation until the RCDOH determine they are no longer required
• Scheduled Weekly meetings with Preschool Coordinators to address questions and concerns
• 24 hours response to questions from providers and chairpersons
• Training for entering STAC-1’s for Center based Programs and Related Services and SEIT
• Training for entering STAC-5’s for evaluations
• Meetings with the RCDOH Finance Team as needed