SOLE SOURCE NOTIFICATION #
SSN-RC-2023-041
PROPOSED SOLE SOURCE AWARD TO ST. ANN’S FOOD CUPBOARD FOR THE PROVISION OF FOOD PURCHASING PROGRAM FOR THE DEPARTMENT OF SOCIAL SERVICES - $8,100
The County of Rockland is considering the issuance of a Sole Source award to St. Ann’s Cupboard (“the Provider”) for the provision of the food purchasing and distribution to the Nyack community. Funding amount is contingent on the adoption of the County of Rockland 2023 Annual Budget. As such, final funding amount may differ from the estimated amount.
TERM: April 1, 2023- December 31, 2023
This award may be made on a sole source basis in accordance with the Rockland County Procurement Policy.
Program/Services shall include the following services:
St. Ann’s Food Cupboard will assist Rockland County Department of Social Services (RCDSS) in feeding the rapidly growing number of Rockland County residents that are food insecure. Food pantries in Rockland County have been running out of food resulting in leaving hundreds without food each week.
St. Ann’s Food Cupboard has seen significant increases in the amount of food-insecure Rockland County residents since last year. There has been an increase of more than 50% since last year. They are currently serving about 11,000 meals to approximately 1,200 individuals each month.
St. Ann’s Food Cupboard will assist RCDSS to help meet the growing need for food in Rockland County by purchasing even more food from The Regional Food Bank of North Eastern New York and distributing that food to the Nyack community.
St. Ann’s Food Cupboard will purchase an additional 1,800 pounds each month which is equivalent to approximately 1,500 meals.
St. Ann’s Food Cupboard will track the additional amount of food purchased from The Regional Food Bank of North Eastern New York and provide receipts, logs, confirmations, additional backup with each quarterly voucher submission, accordingly.
This notice is issued for informational purposes only and is NOT a request for competitive quotes.
Any non-profit Provider that believes they are qualified to provide the services detailed above and is ready, willing and able to provide the services; shall respond to this notice
no later than 3 PM on April 27, 2023(14 days after advertisement) of this announcement. The response should provide specific details regarding the Provider’s interest in providing such services as well as their prior experience in providing the same or similar services. In addition, the response should detail the Provider’s connections to the Rockland County community.
Responses to this notice must be sent via facsimile to 845-364-3809 or email to
purchasing@co.rockland.ny.us. NO PHONE CALLS WILL BE ACCEPTED.
Organizations submitting a proposal must meet the following requirements:
- Must be located in Rockland County
- Be a 501 (c)3
- Be governed by a Board of Directors
- Be up-to-date with all IRS filings
- Be up-to-date with all NYS filings
- Have a 2023 budget with Board approval
- Be fiscally sound
- Have a Non-discrimination Policy
- Have a Conflict of Interest Policy
- *Provide a copy of agency’s most recently filed 990 IRS Form
- [*must be provided before any contract will be issued for 2023]
- Maintain program records for the purpose of an audit and provide to the County all program-related information including proprietary materials, upon request
- Submit quarterly and year-end reports, including tracking forms that acknowledge the amount of food delivered to/received by a food pantry, food program agency or HUB
- Submit monthly vouchers to RCDSS
- Monthly Vouchers, which may only include expenses for the respective month, that are not supported by the proper documentation and/or not provided to RCDSS within fourteen (14) days of the end of each month, or within five (5) days of request by RCDSS, will not be considered for payment by RCDSS.
- Demonstrated Successful Experience providing the above services to eligible individuals and families.
- Be available for on-site visits, announced and unannounced
