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Basic Information

Reference Number

0000276433

Issuing Organization

County of Rockland

Owner Organization

Department of Social Services

Solicitation Type

SSN - Sole Source Notice (Formal)

Solicitation Number

SSN-RC-2022-014

Title

Sole Source to Konbit Neg Lakay for Multi-Lingual Case Management Svs-$63,239

Source ID

PU.AG.USA.1029.C3864001

Details

Location

United States, New York, Rockland County

Delivery Point

Rockland County

Purchase Type

Duration: 1 year

Piggyback Contract

Description

The County of Rockland is considering the issuance of a Sole Source award to Konbit Neg Lakay, (“the Provider”) for the provision of multi-lingual case management services to low-income residents of Rockland County. Funding amount is contingent on the adoption of the County of Rockland 2022 Annual Budget. As such, final funding amount may differ from the estimated amount.
TERM: January 1, 2022 – December 31, 2022

This award may be made on a sole source basis in accordance with the Rockland County
Procurement Policy.

Program/Services shall include the following services:

Training and Education Services (three (3) programs as below)s:

Program 1 - Three (3) six (6) six week sessions per year of computer literacy classes to assist with basic computer skills, word processing and data, entry, and a working knowledge of technology, including social media
Program 2 - Bi-lingual literacy classes, Basic Education in Native Language (BENL), for Individuals with limited English proficiency and limited literacy in their native language to develop reading and writing skills in Haitian-Creole or Spanish, and in verbal English; [two (2) days per week during academic year (open enrollment)].
Program 3 - Citizenship Preparation through Citizenship Program. [Three (3) six (6) six week sessions per year]
s MINIMUM NUMBER OF UNDUPLICATED INDIVIDUALS OR FAMILIES TO BE SERVED WITH ABOVE PROGRAMS IS 50.

Direct Services

Immigration services [Counted per applicant (eligible Rockland County resident), not per immigration service]
Translation Services

Limited Intervention Services

Information and Referral
Assistance for parents communicating with school staff and advocating for their children
Assistance with completing job applications
Assistance with Application / Recertification process for Eligibility Programs

* Eligibility to establish residence, household income and size shall be verified by submission of necessary documentation.
**Client eligibility criteria ensuring service to verified eligible, low-income individuals in the specified communities; Low Income standard is met when individuals are recipients of public assistance or at or below 200% of the Federal Poverty guidelines. Low-income must be verified for individuals claimed under this contract and this verification must be included with supporting documentation.

If any of the above-referenced minimum required numbers are not met during the course of the contract term, the contract amount will be reduced proportionally.
Provider must ensure that its information, and all updates, are provided to and contained on the “2-1-1- database system” ; [2-1-1 is a program of United Way in the Hudson Valley]. Within thirty (30) days of contract execution the Provider will complete and submit to Hudson211 the “211 Agency Profile Form”, which can be accessed via the following link: www.hudson211.org/cms/contact.

Provider will maintain and submit detailed records indicating all Performance Target Outcomes and contract requirements have been met throughout contract term to DSS upon request. Records must include a client identification number, name, initials, date and agency services delivered. Additionally, attendance records for all training must be provided.

Provider attests that it will be delivering one or more of the following services to all of its clients, as applicable, under the resulting contract:

Intake, case maintenance and management services** to help families achieve and sustain self-sufficiency
- **for all federal and non-federal assistance programs; Medicaid, daycare; SNAP
Child Preventive Services (referral, monitoring supportive and rehabilitative services provided to children under the age of 18 and their families to avert disruption of family unit)
Child Welfare Services (services to protect and promote the welfare and safety of all children, including individuals with disabilities; homeless, dependent or neglected children)
Family Preservation Services (services for children and families designed to prevent harm to children and help families at risk or in crisis)
Family Support Services (community-based services to promote the well-being of children and families designed to increase the strength and stability of families and enhance child development)
Staff Development Training and Educational programs (services to improve job performance and knowledge on social service programs)
Refer and Inform Clients about the Home Energy Assistance Program (HEAP)
For clients receiving employment services, Provider must include a written attestation that all of its clients through a contract with the Department of Social Services will be referred to the New York State's MyBenefits website, to ensure that all clients log on to complete an application and initial screening, informing clients about various employment supportive services and assistance programs, such as: Temporary Assistance for Needy Families (TANF); Federally Non-Participating Safety Net Employment Program (FNP); Supplemental Nutritional Assistance Employment and Training Program (SNAP E&T).

Demonstrate successful experience providing the above services to eligible individuals and families by records indicating Performance Target Outcomes have been met.

This notice is issued for informational purposes only and is NOT a request for competitive
quotes.

Any non-profit Provider that believes they are qualified to provide the services detailed above and is ready, willing and able to provide the services; shall respond to this notice no later than 3 PM on (14 days after advertisement) of this announcement. The response should provide specific details regarding the Provider’s interest in providing such services as well as their prior experience in providing the same or similar services. In addition, the response should detail the Provider’s connections to the Rockland County community.

Responses to this notice must be sent via facsimile to 845-364-3809 or email to
purchasing@co.rockland.ny.us. NO PHONE CALLS WILL BE ACCEPTED.

Organizations submitting a proposal must meet the following requirements:

Must provide copy of current letter confirming recognition of Konbit Neg Lakay from the United States Department of Justice Board of Immigration Appeals
Must provide copy of current letter confirming Konbit Neg Lakay’s Immigration Services are being provided by staff accredited by the United States Department of Justice Board of Immigration Appeals

Must be located in Rockland County
Must have multi-lingual (English, Spanish, Haitian-Creole) staff for these

Programs

Must have established services location in Spring Valley, NY

Be a 501 (c)3
Be governed by a Board of Directors
Be up-to-date with all IRS filings
Be up-to-date with all NYS filings
Have a 2022 budget with Board approval
Be fiscally sound
Have a Non-discrimination Policy
Have a Conflict of Interest Policy
*Provide a copy of agency’s most recently filed 990 IRS Form

[*must be provided before any contract will be issued for 2022]

Maintain program records for the purpose of an audit and provide to the County all

program-related information including proprietary materials, upon request

Submit quarterly and year-end reports, including but not limited to records that include a client identification number, name, initials, date and agency services delivered. Additionally, attendance records; sign-in sheets for any and all training or education program, including dates held; and class rosters; report that shows names on unduplicated individuals must be provided.

Submit quarterly vouchers to RCDSS
Quarterly Vouchers, which may only include expenses for the respective quarter, that are not supported by the proper documentation and/or not provided to RCDSS within fourteen (14) days of the end of each quarter, or within five (5) days of request by RCDSS, will not be considered for payment by RCDSS.
Demonstrated Successful Experience providing the above services to eligible individuals

and families by records indicating Performance Target Outcomes have been met

Be available for on-site visits, announced and unannounced

BUDGET/ COST PER SERVICE UNIT

Unit 1: Training and Education Services
     Required number of programs                                                        3
Cost per service unit (per program):
Per program:      $1,580   [3 x $1,580 = $4,740]

Unit 2: Direct Services
Minimum Unduplicated Number of Individuals or Families to be served             600*
Cost per service unit / per individual or family:
Per individual or per family:      $84.31 [600 x $84.31 = $50,586]

Unit 3: Limited Intervention Services
Unduplicated Number of Individuals or Families to be served                 250*
Cost per service unit / per individual or family:
Per individual or per family:      $31.65    [250 x $31.65 = $7,912.50]

NOTE:
vIndividuals or the family [family as a unit] unit shall be counted as one (1) for purposes of reporting and claiming.
Total Contract Amount Not to Exceed:                  $63,239

*unduplicated = new clients / individuals or families (whichever is applicable) for the contract term.*

A determination by the County not to compete the proposed contract is solely within the discretion of the County.

Dates

Publication

01/06/2022 07:00 AM EST

Bid Intent

Not Available

Question Acceptance Deadline

01/14/2022 03:00 PM EST

Questions are submitted online

Closing Date

01/20/2022 03:00 PM EST

Contact Information

Sabrina Samuels, CPPB

845-364-3807

purchasing@co.rockland.ny.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Bid Submission Process

Bid Submission Type

Physical Bid Submission