2024-115 - Employee Benefits Administration Services

The Purchasing Director is soliciting proposals for the provision of Employee Benefits Administration Services for the Human Resources Department.
If awarded, the Proposer must be able to provide administrative services for Flexible Spending Accounts, Dependent Care Accounts, and full Cobra Administrative Services.

Flexible Spending and Dependent Care Accounts:
The proposer will be required to provide a complete description of administrative services including but not limited to the following:
1. Direct participant submissions;
2. Establish a billing process for the employer to remit costs of administrative services and claims;
3. Claims adjudication and certifying submitted expenses in compliance with IRS rules and regulations;
4. Direct payments to participants with individual statements;
5. Direct deposit to participant accounts of claims payments;
6. Reports to participant including balancing and reconciliation of accounts.

Cobra Administration:
The proposer will provide complete administrative services including but not limited to the following:
1. Qualifying Event Notice;
2. Cobra carrier notification;
3. Processing of enrollments and termination with carriers;
4. Collection of premium;
5. Remittance of premiums;
6. Late payment notices.