Agenda: Prebid meeting agenda will include review of topics that may affect proper preparation and submittal of bids, including the following:
1. Procurement and Contracting Requirements:
a. Advertisement for Bids.
b. Instructions to Bidders.
c. Bidder Qualifications.
d. Bonding.
e. Insurance.
f. Bid Security.
g. Bid Form and Attachments.
h. Bid Submittal Requirements.
i. Bid Submittal Checklist.
j. Notice of Award.
2. Communication during Bidding Period:
a. Obtaining documents.
b. Access to Project Web site.
c. Bidder's Requests for Information.
d. Bidder's Substitution Request/Prior Approval Request.
e. Addenda.
3. Contracting Requirements:
a. Agreement.
b. The General Conditions.
c. The Supplementary Conditions.
d. Other Owner requirements.
LaBella Associates, D.P.C.
2232487.01
Genesee County Batavia Admin 1 Roof
Recover and OCH Exterior Repair
Bid Set
November 2023
Copyright © 2022 by the American Institute of Architects. Warning: This AIA MasterSpec based document is protected by U.S. Copyright Law and International
Treaties. A valid, current MasterSpec license is required for editing or use of this document.
4. Construction Documents:
a. Scopes of Work.
b. Use of Site.
c. Work Restrictions.
d. Alternates, Allowances, and Unit Prices.
e. Substitutions following award.
5. Separate Contracts:
a. Work by Owner.
6. Schedule:
a. Project Schedule.
b. Contract Time.
c. Liquidated Damages.
d. Other Bidder Questions.
7. Site/facility visit or walkthrough.
8. Post-Meeting Addendum.
E. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes to attendees and others known by the issuing office to have received a complete set of Procurement and Contracting Documents. Minutes of meeting are issued as Available Information and do not constitute a modification to the Procurement and Contracting Documents. Modifications to the Procurement and Contracting Documents are issued by written Addendum only.
1. Sign-in Sheet: Minutes will include list of meeting attendees.
2. List of Planholders: Minutes will include list of planholders.
