Summary of Specifications:
The District is soliciting proposals for the purpose of identifying qualified heating and air conditioning system contractors and establish firm pricing to provide labor, parts and materials to perform preventive maintenance and repairs on heating and air conditioning systems and related components on an as needed basis District wide. • Furnish all supervision, transportation, labor, material and equipment to provide inspections, preventive maintenance, emergency repair, filter replacement, routine repair services, including all coil replacement, compressor overhauls, and providing necessary, systematic periodic service, maintenance and repair for all of the air conditioning equipment in schools and administrative offices as requested District wide. • The contractor shall inspect the air conditioning equipment and its operation upon request. As conditions warrant, the contractor shall adjust, lubricate, clean repair or replace parts and filters in order to keep the equipment in proper and safe operating condition in accordance with OEM published specifications, recommendations and requirements. • The contractor shall provide and maintain all equipment, instruments, parts and materials necessary to provide the maintenance/repair service as requested which shall include, but not limited to, thermostats, microprocessor, sensor, pressure gauges, valves and hoses, electrical meters, and any such devised and/or instruments as are necessary, required and common to the trade. • The contractor shall furnish at their expense all supervision, equipment, tools, machinery, labor, materials, transportation and other items and services necessary to fully accomplish the project as assigned in accordance with the terms, conditions and specifications of this RFP. • All work shall be accomplished in strict accordance with specifications set forth herein, and all applicable state, county and local laws, codes and ordinances. In addition, without exception, the contractor shall comply with the letter and intent of all EPA, OSHA, and any other pertinent federal regulations and laws concerning the work specified herein.
• The contractor is responsible for the protection of all buildings, structures and utilities that are under or above ground or on the surface, from their operations that may be hazardous and/or damaging to said facilities. • The contractor is responsible for the protection of all students, visitors, and District personnel against hazards and/or injuries due to their operations at the work site. • The contractor shall ensure frequent pick-up of all refuse, scrap materials and debris that result from their operations so that the work site presents a neat and orderly appearance at all times. All rubbish, scrap, etc. shall be transported from the premises. At completion of work the contractor shall remove all work materials, tools, equipment, and surplus materials from the work site and leave project in ready-to-use condition. • The normal working hours for the District are between 8:00 a.m. to 4:00 p.m. Monday through Friday. Projects will be mutually scheduled as required by the District’s interest. Such scheduling will include off hours, weekends and holidays. • The awarded contractors may charge for up to one hour of travel time to respond to a work request. This shall be identified as travel time on the contractor’s invoice.
• Contractor(s) doing business with the District are prohibited from discriminating against any employee, applicant, or client because of race, creed, color, national origin, religion, sex or age with regard to but limited to the following: employment practices, rates of pay or other compensation methods and training selection. • The District reserves the right to perform, or cause to be performed, the services herein described in any matter it sees fit, including, but not limited to, award of other contracts, utilization of existing State or County contracts, or to perform the work with its own employees. • The awarded contractor shall take all reasonable precautions for safety and shall provide all reasonable protection to prevent damage, injury or loss to persons and employees of the District. The awarded contractor shall comply with all Occupational Safety and Health Administration (OSHA) regulations, as they relate to, and are applicable to the performance of the work of this contract. • In any emergency affecting the safety of persons and property, the awarded contractor shall act immediately to prevent threatened damage, injury or loss. Any emergency must be reported to an authorized District representative immediately, and no later than twenty-four (24) hours from the time that the emergency is discovered by the contractor.
