NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN, that the County of Ontario (the “County”), will receive sealed bids for Mobile Application for Public Safety Communications (B23054). Such sealed bids must be filed with the Ontario County Purchasing Director, 20 Ontario Street, Canandaigua, New York 14424, PRIOR TO 3:00 PM prevailing time, March 28, 2023 at which time said bids will be publicly opened and read via Webex meeting.
Meeting Link: https://ontariocountyny.webex.com/ontariocountyny/j.php?MTID=m85d731e87ef99cb129bed4247e6df15f
Meeting Number: 2330 460 6292
Password: B23054
Bid forms and specifications may be obtained at the office of the County Purchasing Director at the above mentioned address, the Ontario County Website ( www.co.ontario.ny.us/purchasing ), or the Empire State Purchasing Group (https://www.bidnetdirect.com/new-york ) (Telephone: 585-396-4442). Vendors requesting arrangements other than U.S. Mail shall be responsible for making such arrangements and all associated costs.
NOTE: The County shall not be held responsible for the completeness or accuracy of any bid documents received by a vendor that were not directly issued to that vendor by the County Purchasing Department.
Any vendor submitting a bid based on incomplete or inaccurate information resulting from documentation received from any third party, shall not have cause for relief from award or completion of a contract in accordance with the official documents on file with the County Purchasing Department.
It is HIGHLY suggested that all vendors interested in participating in this bid, contact the County Purchasing Department directly at the above address or telephone number to assure they have received the most accurate and up to date material concerning this contract.
The County does not offer or supply anyone the list of people that have obtained a copy of these bid specifications or cost estimates for the project prior to the opening of the bid. NO EXCEPTIONS ARE MADE TO THIS POLICY.
The County reserves the right to reject any or all bids.
It is the intent of these specifications to describe the public safety communications mobile application sought. Ontario County is specifying TheSheriffApp.com in an effort to establish the quality and functionality sought for our Sheriff Department’s use.
Ontario County will accept bids on alternate brands with supporting documentation that the product(s) specified is equivalent. Please complete the bid packet substituting the information for your alternate equipment; provide manufacturer spec sheets, warranty information etc., as requested, in the specification. Any exceptions to the specifications should be explained in writing with supporting technical documentation and attached to the bid forms. The decision of Ontario County as to whether an alternate or substitution is in fact “equal” shall be final.
