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Basic Information

Reference Number

0000335874

Issuing Organization

Rochester City School District

Owner Organization

rochester city school district

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-TFS-11212023 TRVLA

Title

Supporting School Field Trips-Travel Agent Services - 2023

Source ID

PU.AG.USA.1248.C5892351

Details

Location

United States, New York, Monroe County

Delivery Point

131 WEST BROAD ST
ROCHESTER, New York
United States 14614

Purchase Type

Term: 02/01/2024 12:00 AM EST - 06/30/2024 12:00 AM EDT
Option: 4 X 1 YR CONTRACTS

Piggyback Contract

Description

Proposal Due Date: Proposals must be received in the Purchasing Department no later than 2:30 p.m. (Eastern Standard Time), Thursday, December 14, 2023.

All Proposal responses must fit within 1, one-inch, three-ring binder.

Dates

Publication

11/21/2023 09:31 AM EST

Question Acceptance Deadline

12/05/2023 12:00 AM EST

Questions are submitted online

Closing Date

12/14/2023 02:30 PM EST

Prebid Conference

12/07/2023 12:00 AM EST

Contact Information

Tim Schmandt

5856836644

timothy.schmandt@rcsdk12.org

Buyer Preferences, Guidelines & Requirements

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

12/07/2023 12:00 AM EST

Location

Virtual call

Event Note

An Optional Pre-Proposal Conference meeting/call will be held on December 7, 2023 at Time (EST) via video call. If interested in attending, please email Timothy.schmandt@rcsdk12.org with “Travel Agent pre conference” in the subject line by 12:00 PM on December 6, 2023. Include the attendee names and emails so that they all receive an invitation. This meeting is to provide an opportunity for vendors to have their written questions answered, as well as an occasion for additional clarification of the Proposal.
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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proposal Due Date: Proposals must be received in the Purchasing Department no later than 2:30 p.m. (Eastern Standard Time), Thursday, December 14, 2023.

Vendors must submit one (1) signed original Proposal response within a one-inch binder clearly marked
“Original” to the address below. Each proposal must contain a cover sheet with clear point-of-contact information. Additionally, a copy of the Proposal must be submitted on a thumb drive which shall contain the Proposal, Appendices, and any attachments
Purchasing Department
Attn: Timothy Schmandt
Rochester City School District
131 West Broad Street
Rochester, New York 14614
All communications and correspondence relative to this Proposal should be sent by email to:
Timothy.Schmandt@rcsdk12.org
Please use “Travel Agent RFP” in the subject line