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Basic Information

Reference Number

0000305657

Issuing Organization

Suffolk County Water Authority

Owner Organization

SCWA

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

7919

Title

Cleaning Services for Suffolk County Water Authority Buildings

Source ID

PU.AG.USA.2421.C12645651

Details

Location

United States, New York, Suffolk County

Delivery Point

Various Locations in Suffolk County

Purchase Type

Term: 03/01/2023 12:00 AM EST - 02/28/2024 12:00 AM EST
Option: With Option to Extend

Piggyback Contract

Description

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN: That sealed proposals for cleaning services for the Suffolk County Water Authority buildings at various locations, will be received by the Purchasing Director, Suffolk County Water Authority at 3525 Sunrise Highway, Great River, New York 11739, no later than 11:00AM, January 10, 2023, at which time and place they will be publicly opened and read aloud. In addition, Bids will be accepted electronically, prospective bidders have the opportunity to submit their bids via the following website: www.BidNetDirect.com/new-york.
A Mandatory pre-bid meeting will be held on December 21, 2022, at 9:00 a.m.; at the SCWA Education Center, 260 Motor Pkwy, Hauppauge, NY 11788, prospective bidders are to call 631-563-0322 to confirm their attendance. The tours are scheduled to begin on December 21, 2022 and December 22, 2022. The tour will begin immediately following the meeting on December 21, 2022. On December 22, 2022, the tour will start at 10:00a.m., starting at the SCWA, 2045 NY-112, Coram, NY 11727. Failure to comply with this requirement will result in rejection of proposal.
Invitation to Bid (ITB) documents are available for you to download by login in to the following websites www.scwa.com; or www.BidNetDirect.com/new-york. Questions and answers will also be posted on the public websites noted above.
Details relating to the proposed work are also on file and publicly exhibited at the Office of the Purchasing Department, of the Suffolk County Water Authority, 3525 Sunrise Highway, Great River, New York 11739 where copies of said documents may be obtained upon application.

Minority and Women Owned Businesses are encouraged to bid.

By Order of the
SUFFOLK COUNTY WATER AUTHORITY
Jeffrey W. Szabo Chief Executive Officer

Contract No. 7919
December 13, 2022

Dates

Publication

12/13/2022 11:48 AM EST

Bid Intent

Optional

Bid Intent Deadline

01/05/2023 05:00 PM EST

Question Acceptance Deadline

01/05/2023 11:00 AM EST

Questions are submitted online

Yes

Closing Date

01/10/2023 11:00 AM EST

Other

12/21/2022 09:00 AM EST

Onsite Visit

12/22/2022 10:00 AM EST

Contact Information

Dane Jones

631-563-0334

Dane.Jones@SCWA.com

Required Acknowledgement

Attachments

Vendor has read and understands all attachments related to this solicitation (including addenda) prior to submitting a response.

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Insurance Required

- Prevailing Wage Required

Bonding Requirements

- Bid Bond

5000 $

- Performance Bond

10 %

Pre-Bidding Events

Event Type

Mandatory Pre-Bid Meeting and Onsite Visits

Attendance

Mandatory

Event date

12/21/2022 09:00 AM EST

Location

SCWA - Education Center, 260 Motor Pkwy, Hauppauge NY 11788

Event Note

A Mandatory pre-bid meeting will be held on December 21, 2022, at 9:00 a.m.; at the SCWA Education Center, 260 Motor Pkwy, Hauppauge, NY 11788, prospective bidders are to call 631-563-0322 to confirm their attendance. The tours are scheduled to begin on December 21, 2022 and December 22, 2022. The tour will begin immediately following the meeting on December 21, 2022. On December 22, 2022, the tour will start at 10:00a.m., starting at the SCWA, 2045 NY-112, Coram, NY 11727.
Failure to comply with this requirement will result in rejection of proposal.

Site tour schedule 12/21/2022: Hauppauge, Oakdale Campus, Great River, Bay Shore (Production-Control), & Huntington.

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Event Type

Onsite Visit

Attendance

Mandatory

Event date

12/22/2022 10:00 AM EST

Location

SCWA 2045 NY-112, Coram NY 11727

Event Note

A Mandatory pre-bid meeting will be held on December 21, 2022, at 9:00 a.m.; at the SCWA Education Center, 260 Motor Pkwy, Hauppauge, NY 11788, prospective bidders are to call 631-563-0322 to confirm their attendance. The tours are scheduled to begin on December 21, 2022 and December 22, 2022. The tour will begin immediately following the meeting on December 21, 2022. On December 22, 2022, the tour will start at 10:00a.m., starting at the SCWA, 2045 NY-112, Coram, NY 11727.
Failure to comply with this requirement will result in rejection of proposal.

Site tour schedule 12/22/2022: Coram, Westhampton, & East Hampton.

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Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

Item Based

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bidder's Proposal/Bid Sheet	Bidder's Proposal/Bid Sheet	Yes	No
Bid Deposit/Bid Bond	Bid Deposit/Bid Bond	Yes	No
Non-Collusive Bidder Certification	Non-Collusive Bidder Certification	Yes	No
Exhibit A	Form of Offerer Disclosure of Prior Non-Responsibility Determination	Yes	No
Exhibit A1	Suffolk County Water Authority Disclosure Form	Yes	No
Exhibit B	Affirmation of Understanding and Compliance	Yes	No
Exhibit C	Insurance Carrier or Agent's Acknowledgment	Yes	No
Exhibit D	Contact Information Document	Yes	No
Attachment C	EEO Policy Statement	Yes	No
Hour Summary Sheet	Hours Per Area Building Summary Sheet	Yes	No
No entries

Additional Bidding Instructions

Please attach each document as listed above. If responding electronically please attach an electronic bond (if applicable). If responding by hard copy please include your check (if applicable). You cannot respond electronically unless you can attach an electronic bond or attach a photo copy of the check. Contractor / Vendor will be required to produce an original check as evidence of Bid Deposit.