INVITATION TO BID
31 BUS TRIPS
DURING CALENDAR YEAR 2020
RECREATION DEPARTMENT
TOWN OF NEWBURGH, NEW YORK
NOTICE IS HEREBY GIVEN that sealed bids will be accepted on behalf of the Town of Newburgh Town Board by the Town Clerk at 1496 Route 300, Newburgh, New York, 12550 until 11:30 a.m., prevailing time on Thursday, March 5, 2020, at which time bids will be publicly opened and read aloud in the Meeting Room of Town Hall.
BIDS SHALL BE SUBMITTED IN SEALED ENVELOPES to the above address given and shall bear on the face thereof the name and address of the bidder and the item being bid.
BIDS SHALL BE ON FORMS PROVIDED BY THE TOWN CLERK. Forms and detailed specifications are available to interested bidders between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday at the Town Clerk’s Office. Bids can also be obtained electronically by contacting the Town Clerk at 845-564-4554 or by email at town-clerk@townofnewburgh.org.
BIDS are for 21 charter bus trips to various locations, the first of which will take place on March 21, 2020 and the last of which is scheduled for February 27, 2021. The buses shall have a capacity of at least 49 passengers plus driver and must be equipped with lavatory facilities. Also included for BIDS are 10 school bus trips to various locations, first of which will take place on June 30, 2020 and the last of which is scheduled for August 19, 2020.
BIDDERS will be requested to submit individual bids per trip. The Town reserves the right to award trips individually for each trip.
TRIPS to be bid upon are subject to cancellation due to lack of enrollment or adverse weather conditions up to 48 hours before the trip for coach bus trips and 24 hours for school bus trips.
The list of trips is subject to increase as special events, tickets and shows may come up during the course of the year. At that time, the Recreation Department shall solicit prices in accordance with the Town’s purchase policy.
THE LIST OF TRIPS is available as a part of the specifications available from the Town Clerk’s Office.
BY ORDER OF THE TOWN BOARD
OF THE TOWN OF NEWBURGH
JOSEPH P. PEDI
TOWN CLERK
