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Basic Information

Reference Number

0000288403

Issuing Organization

Village of Port Chester

Owner Organization

Village of PC

Project Type

ITB - Invitation to Bid (Formal)

Project Number

2022-11

Title

Port Chester Pedestrian Safety Action Plan

Source ID

PU.AG.USA.1604.C3881451

Details

Location

United States, New York, Westchester County

Piggyback Contract

Description

Notice is hereby given that the Village of Port Chester will accept sealed bids for:

BID # 2022-11 / PIN 8762.08 - PORT CHESTER PEDESTRIAN SAFETY ACTION PLAN

The Owner is the Village of Port Chester and the work site is/are located in the Village of Port Chester. The projects limits are located within six locations throughout the Village. The work includes providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including, but not necessarily limited to the following:

Base Bid: Abendroth Corridor Improvements includes construction of ADA compliant sidewalks and curb ramps, pavement striping, installation of a new pedestrian traffic signals, and curb extensions at the intersections of Abendroth Avenue & Mill Street, Abendroth Avenue & Adee Street, Abendroth Avenue & Willett Avenue, and East Broadway & Westchester Avenue.

Alternate Bid No. 1: Purdy Avenue & Waterfront Place Improvements includes construction of ADA compliant sidewalks and curb ramps, pavement striping, installation of a new pedestrian traffic signals, and curb extensions at the intersection of Purdy Avenue & Waterfront Place.

Alternate Bid No. 2: S. Regent Street & William Street Improvements includes construction of ADA compliant sidewalks and curb ramps and pavement striping at the intersection of S. Regent Street & William Street.

Alternate Bid No. 3: Abendroth Avenue & Willett Avenue Flashing Beacons includes the furnishing and installation of concrete foundations and the assembly of Village supplied solar powered rectangular rapid flashing beacons at the intersection of Abendroth Avenue and Willett Street.

One hard-copy and one electronic version of the proposal on a flash drive shall be provided. Bids submitted without the proposal on a flash drive will be rejected. Bids to be considered must be received in a sealed envelope by the Village Clerk: Village of Port Chester, 222 Grace Church Street, Port Chester, NY 10573 by 3:00pm, local time, on May 26, 2022 at which time they will be publicly opened and read aloud. Bids received after the above noted time will not be accepted. All sealed envelopes should be clearly labeled “BID # 2022-11 / PIN 8762.08 – PORT CHESTER PEDESTRIAN SAFETY ACTION PLAN”.

*** Bids shall be submitted in hard copy format and on a flash drive***

This is a Federal Aid Project and NYSDOT Standard Specifications, officially finalized and adopted as posted on the New York State Department of Transportation’s website must be followed by the successful bidder.

The DBE Utilization goal for this project is 10%. The EEO Employment goals for this project are: 22.6% Minority Employment Goal, and 6.9% Women Employment Goal.

The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at https://www.dot.ny.gov/main/business-center/civil-rights2/civil-rights-repository/Tab/20171010_EBO_Vendor_Login_Request_Form.pdf

No residential or geographical restrictions will be in effect for this project. Applicable Federal requirements take precedence over State and local requirements unless state and local requirements are deemed to be more stringent.

Copies of the Contract Documents in PDF format may be downloaded from www.portchesterny.gov/bids , www.bidnet.com or www.nyscr.ny.gov free of charge.

No questions or inquiries regarding this bid will be accepted within seven (7) business days prior to the bid opening.

Contractors that obtain Contract Documents from a source other than the issuing office must notify the issuing office in order to be placed on the official Plan Holder List, to receive Addenda and any other Bid correspondence. Bids received from Contractors other than those on the official Plan Holders List will not be accepted.

Addenda will be emailed from Barton & Loguidice, D.P.C. to Bidders listed on the official Plan Holders List. An emailed response from the Bidder, to the Addendum sent by Barton & Loguidice, D.P.C. will act as proof that the Bidder received the Addendum. In addition to an emailed response, Bidders must acknowledge receipt of all Addenda by signing and dating each Addendum of the Bid Form and the Acknowledgement of Receipt of Addenda. Failure of any Bidder to receive any such Addendum or interpretation shall not relive such Bidder from any obligation under this Bid submittal. All Addenda so issued shall become part of the Contract Documents.

Questions regarding the Contract Documents should be directed to the project engineer, Barton & Loguidice, D.P.C., as noted below. Bidders shall promptly notify the engineer of any errors, omissions, conflicts or ambiguity within the Contract Documents immediately.

Engineer’s Contact: Chris Hannett, P.E, Senior Project Engineer, 10 Airline Drive, Suite 200, Albany, New York 12205, (518) 218-1800, Channett@bartonandloguidice.com

All bids must include the completed Bid Form, Non-Collusive Bidding and Disbarment Certifications, and Lobbying Certifications. This is a unit price bid as described in the Instructions to Bidders. No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.

Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the bid in the form and subject to the conditions provided in the Instructions to Bidders.

The Bidder to whom the Contract is awarded will be required to furnish Performance, Payment and Guarantee Bonds from an acceptable Surety Company for an amount not less than 100% of the accepted bid. The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract. If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction for completion online at https://osc.state.ny.us/venrep/form_cca2.htm.

The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2, 1968, and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). Successful bidders will be required to pay prevailing wage rates on this contract.

The Village of Port Chester reserves the right to consider the bids for forty-five (45) days after receipt before awarding any Contract, and to waive any minor informalities in, and to reject, any and all bids or to accept the one that in its judgment will be for the best interest of the Village of Port Chester. All bids are subject to final review and approval by the New York State Department of Transportation before any award of contract may be made. Receipt of bids by the Village of Port Chester shall not be construed as authority to bind the Village of Port Chester.

The work shall be completed 90 calendar days from Notice to Proceed and ready for final payment by November 1, 2022 unless such period is extended by the Village of Port Chester as provided herein. Notice to Proceed is expected to be issued in July of 2022.

The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award.

/s/Stuart L. Rabin
Stuart L. Rabin
Village Manager
Village of Port Chester

May 6, 2022

Dates

Publication

05/06/2022 12:15 AM EDT

Question Acceptance Deadline

05/20/2022 12:00 PM EDT

Questions are submitted online

Closing Date

05/26/2022 03:00 PM EDT

Contact Information

Chris Hannett, P.E.

(518) 218-1801

channett@bartonandloguidice.com

Buyer Preferences, Guidelines & Requirements

Participation Requirements

- Disadvantaged Business Enterprise (DBE)

General Requirements

- Bid Deposit Required

- Certified Payroll

- Federally Funded

- Insurance Required

- Prevailing Wage Required

- Safety Standards Plan

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

- Labor and Materials Bond

100 %

Bid Submission Process

Bid Submission Type

Physical Bid Submission