NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the Village Board of the Village of Millerton invites sealed proposals for the furnishing of all materials and labor necessary for the construction of the Village of Millerton Sidewalk Replacement Project in the Village of Millerton, New York. This Contract has been designated as Contract No. 23-001 as set forth in contract documents, including drawings and specifications, prepared by CPL, Architecture, Engineering, Planning and Land Surveyor, DPC, 26 IBM Road, Poughkeepsie, NY 12601.
All such sealed proposals must be received by the Village Clerk at the Village Hall, 5933 North Elm Avenue, Millerton, NY 12546 on or before January 8, 2024 2:00 PM, at which time they will be publicly opened and read aloud, for prompt consideration by the Village Board.
Copies of the proposed contract documents, including plans and specifications, and the forms of proposals for the contract, are available for public inspection at the Village Clerk’s office during business hours, 10:00 a.m. to 1:30 p.m. and becoming available December 1st, 2023. Pursuant to the provisions of GML 102, persons desiring to take a copy may obtain them, subject to a non-refundable deposit in the amount of $50.00 for each set, payable by check or money order. Such documents are also available for examination at the offices of CPL, Architecture, Engineering, Planning and Land Surveyor, DPC, 26 IBM Road, Poughkeepsie, NY 12601 (845) 454-3411.
Work shall consist of:
Base Bid:
Demolition of existing sidewalk and curb and replacement with new concrete sidewalk and curbing, sidewalk ramp, and driveway crossings.
Add Alternate Bid 1:
Demolition of existing sidewalk and replacement with new concrete sidewalk along Main Street from the Millerton Library to the Salisbury Bank.
The Contractor shall enter into a contract within five (5) calendar days from the date of acceptance of this bid and the work shall be substantially complete within 60 calendar days of the date of the Notice to Proceed.
All proposals shall be made and received upon the following conditions, which are more fully set forth in the bid documents:
1. Only such proposals as are made and filed upon the forms available in the Bid Documents will be accepted.
2. Proposals are to be enclosed in a sealed envelope.
3. Each proposal must be accompanied by a certified check in the sum of five percent (5%) of the amount bid, payable to the order of the Village of Millerton, or a bond with sufficient sureties, to be approved by the Mayor, as Chief Financial Officer, in such amount, conditioned that if the proposal is accepted, the bidder will enter into a contract for the same and will provide acceptable security, in the form of cash, certified check or performance bonds, or letters of credit, as set forth in the contract documents, for the faithful performance of the contract, within 15 days from the acceptance of the proposal.
4. Pursuant to the provisions of GML 105, no bids may be withdrawn unless no contract is awarded for more than 45 days after the opening thereof.
5. Upon acceptance of the bid, if the successful bidder fails to enter into a contract pursuant to the requirements of said Village Board or fails to give the further security prescribed in this notice within the time noted herein, then the check deposited as aforesaid, and the moneys standing to the credit of the same shall be forfeited to the Village as liquidated damages and not as a penalty and the Mayor shall collect the same or enforce the payment of the bond for the benefit of the Village.
6. All bids shall contain the non-collusion certificate in a form meeting the requirements of GML 103-d.
The Village Board reserves the right, in its discretion, to waive technical noncompliance or irregularities that are not material or substantial, and to reject all bids and to rebid the project.
By Order of the Village Board
Lisa Cope
Village Clerk
