Summary of Specifications:
Warren County is soliciting proposals from qualified vendors to provide recommendations to increase efficiency and lower the total monthly cost to Warren County by utilizing new technologies to replace old copiers, printers, fax machines and scanners. This effort shall include all Warren County Departments to the extent that consolidation of equipment is practical. The primary goal is to reduce the number of output machines, increase efficiencies, utilize new technologies, therefore reducing operating expenses. The selected vendor shall provide recommendations for the following areas: * Reduce expenditures * Increase privacy/security for end users * Increase Sarbanes Oxley, Privacy Act and HIPPA compliance * Provide a Green footprint/initiative of solutions recommended * Improve workflow * Increase efficiencies * Identify which machines can be redeployed, sold, discarded or traded-in The number of Departments to be included in this effort is approximately thirty-six (36), spread out over ten (10) different locations. Lists of equipment currently owned or leased by Warren County and office layouts are attached hereto as Schedule “A”. These departmental lists include lease, maintenance and supply costs (for 2009). The information provided is as accurate as possible based on research done by the Purchasing and Information Technology Departments. The County reserves the right to add other County departments at any time during the term of the contract.
