Please see attached Request for Proposals. RFP Prevails over Bidnet Posting.
The City of Jacksonville is seeking request for proposals (RFP) for a multi-year contract to hire a professional to wrap six (6) new buses and to repair wraps on the new transit buses procured by the Transportation Department. One Vendor will be awarded a three-year base contract with option to renew the following option years one and two. The intent is to wrap new vehicles (painted white) as they are received; as well as touch up or partial replacement in cases of accidents or other damage on the 35Ft Allstar 2022 Rear Lifts. The City estimates to replace approximately 2-3 vehicles per year. In the last 12 months, Jacksonville Transit has had one occasion when a repair was necessary: One (1) repair of driver’s side front panel wrap.
The vendor will be notified ahead of time of the bus available for wrapping and the bay will be made available for installation. This procedure will follow the procurement of the new buses. Each bus wrap must include coverage of the entire bus (painted white) including design, decals, lettering, and numbering.
Please refer to Attachment 1 for more information for the area and design requirements by the City.
II.PROPOSAL SCHEDULE
•Release of Request for Proposal March 5, 2024
•Request for clarifications/questions due March 11, 2024
•Response to clarifications/questions due March 15, 2024
•Proposals due to the City of Jacksonville March 29,2024
The City reserves the right to alter the schedule of events or any portion of this RFP. The City will notify all vendors of changes in writing through the issuance of written addendums. Any addendums issued in relation to this RFP are valid and binding.
Vendors may submit their proposals digitally as long as the due date and time requirements are met. Please bookmark your proposal as outlined to assist those who will be reviewing them. If the proposal is submitted digitally, no hard copies will need to be submitted nor a copy of the proposal on a flash drive or CD.
Proposals are due by 5:00 PM (EST) on March 29, 2024, either via email to kmena@jacksonvillenc.gov or by mail. Any proposal that is submitted after the time stated will be considered non-responsive and will not be considered. If submitting digitally, the firm may wish to use the email receipt confirmation to confirm delivery of the proposal.
The address to mail the proposal:
City of Jacksonville, Transportation Services
Attn: Kimberly Mena
815 New Bridge St,
PO Box 128,
Jacksonville, NC 28541.
If a Firm chooses to submit a hardcopy of their proposal, submit three (3) hard copies of the proposals and one (1) flash drive containing a PDF of the proposal. The proposal needs to be received by the due date and time.
If hand-delivering the Request For Proposal (RFP) hard copies shall be enclosed in a sealed envelope/box marked: “Request for Proposals: - FY24 Bus Wraps.”
The address to hand-deliver the proposal:
Jacksonville Station
Attn: Kimberly Mena
1300 N. Marine Blvd.
Jacksonville, NC 28540.
Any proposal that is submitted after the time stated will be considered non-responsive and will not be considered. If submitting digitally, the firm may wish to use the email receipt confirmation to confirm delivery of the proposal. There will be no pre-proposal meeting. Questions received will be answered through issuance of an addendum. Questions received after this time will not be answered. Individual meetings with firms will not be held due to personnel workload.
Questions about this proposal must be submitted via email to kmena@jacksonvillenc.gov or by phone at (910) 983-5992 no later than 5:00 PM on March 11, 2024 and will be answered on March 15, 2024.
