The City of Jacksonville is requesting BIDS for THE PURCHASE AND INSTALLATION OF A NEW EFFLUENT PUMP AT LAND TREATMENT SITE, Bid No. FY25-01 located in Jacksonville, North Carolina:
Description: The work to be performed for this project encompasses the purchase and installation/start-up of a Xylem/Goulds Water Technology Model VIT-FFFM 20EHC (Or comparable alternative) 350 HP, 1200 RPM, 3/60/460 volt vertical solid shaft motor in a TEFC enclosure 4 Stage Turbine Pump. Pump must be Motor Factory Tested. Pump proposed must meet the specifications attached. Provide all specifications for proposed Pump and identify lead times necessary for ordering, production and delivery to 716 Firetower Road, Jacksonville, NC 28540.
BIDS DUE
Sealed Bids from qualified Bidders for THE PURCHASE AND INSTALLATION OF A NEW EFFLUENT PUMP AT LAND TREATMENT SITE, Bid No. FY25-01will be received, by the City Clerk of the City of Jacksonville, at Meeting Room A & B, City Hall, 815 New Bridge Street, Jacksonville, NC 28540, until 10:00 AM Eastern Standard Time on August 19, 2024, at which time they will be publicly opened and read.
Interested bidders must sign the Bid Proposal and deliver with all required documentation to:
City of Jacksonville
Attention: City Clerk
815 New Bridge Street
Jacksonville, NC 28540
ENVELOPE MUST BE CLEARLY MARKED AS FOLLOWS:
Bid Enclosed for:
THE PURCHASE AND INSTALLATION OF A NEW EFFLUENT PUMP AT LAND TREATMENT SITE, Bid No. FY22-05
Bid Due: August 19, 2024 by 10:00 AM EST
INCLUDE YOUR COMPANY NAME AND ADDRESS ON THE ENVELOPE
The City of Jacksonville, NC assumes no responsibility for unmarked or incorrectly marked bids. The responsibility for submitting bids (including all documents requested herein) is solely and strictly that of the bidder. The CITY is not responsible for delays in the delivery of the mail or delays caused by any other occurrence. Bids received after the time for closing will not be considered.
If potential vendors would like to conduct a site visit, it can be scheduled by contacting the Wastewater Superintendent, Brandon Davis at bddavis@jacksonvillenc.gov or (910)938-5322.
- RIGHTS - The Jacksonville City Council reserves the right to waive any informalities, to reject any or all bids, and to accept that Bid or Bids which appear to be in the Owner's best interest.
- Award of Contract - Contract will be awarded to the lowest responsive, responsible bidder.
- Taxes - The City is exempt from Federal Excise Tax. Our Federal Tax Identification Number is 56-6000232. The City is not exempt from NC State & County Sales Tax. Such taxes shall be shown as a separate item on all invoices. See General Conditions for additional information regarding tax requirements.
- QUALIFICATIONS: If not currently a Vendor for The City of Jacksonville, the successful bidder must provide a Vendor Application and W-9 to the City of Jacksonville.
- EQUAL OPPORTUNITY - The City of Jacksonville is an Equal Opportunity Employer and Service Provider and encourages participation by small-, minority-, and female-owned firms. All qualified Small and Minority businesses are welcome to submit a bid.
- PURCHASE ORDER TERMS AND CONDITIONS: Bidder who is awarded this contract must agree to the City’s Purchase Order Terms and Conditions attached hereunto as Exhibit B. Vendor Terms and Conditions will not be accepted.
- E-VERIFY COMPLIANCE PROVISION: North Carolina General Statute §143-133.3 prohibits the City from entering into contracts with VENDORs and SUBCONTRACTORS who have not complied with the requirement of Article 2 of Chapter 64 of the North Carolina General Statutes. Contactor shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if VENDOR utilizes a subcontractor, VENDOR shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes.
- WITHDRAWAL OF BID: No Bid may be withdrawn within sixty (60) days after the date it is received.
- BID PROTEST PROCEDURES: All protests must be in the form of writing and must be delivered to the City Clerk’s Office prior to the issuance of a purchase order. The procedure is as follows:
1. The protester (offeror) who protests a bid will deliver a written statement to the City Clerk’s Office outlining the reason for the protest prior to issuance of a purchase order.
2. The City Clerk will inform the City Manager and Department Head that a formal protest has been received.
3. The City Clerk and Department Head will review the formal protest for merit and also any other justification for not awarding to the recommended vendor.
4. The City Manager may review the case at this point but may choose to delegate this responsibility. The City Manager may request a protest meeting of all parties, including the protester, to review the matter.
5. The City Manager and his advisors will make a final determination concerning the protest after a complete review of the data and interviews with the protester.
6. The protester is notified, in writing, the decision of the City Manager. Either party may request a formal meeting at this time.
7. If the protester is not satisfied with this decision, the protester may now protest the award to the City Council after notifying the City Manager. The notification must be in writing and delivered to the City Manager’s office prior to the next scheduled Council meeting.
8. The City Council will consider the protest at their next scheduled meeting.
9. The protester will appear before City Council and present his protest and arguments.
10. The Council will consider the protester’s argument and make a decision by voting on the protest. The decision of City Council concerning the protest is final.
- RIGHT TO TERMINATE CONTRACT: If in the judgment of the Owner, the VENDOR is not capable of providing the desired piece of equipment in accordance with the Contract documents either because of financial reasons, unsatisfactory tools or equipment,, the Owner shall have the right to cancel or terminate under this Contract by giving the VENDOR seven (7) days written notice.
- CONTROLLING LAW: Any agreement, contract, or purchase order resulting from this invitation, request for bid, quote, or request for proposal shall be governed by the laws of the State of North Carolina.
- If you have any questions, or if you would like the complete bid document, please contact CHRISTY BAYSDEN, PROJECT MANAGER, City of Jacksonville, Email: cbaysden@jacksonvillenc.gov at (910)938-6527 or TDD (910) 455-8852.
See RFB for full details.
RFB prevails over Bidnet posting.
