The City of Jacksonville is requesting BIDS for Utility Cut Repairs FY21 (Re-Bid), located in Jacksonville, North Carolina:
Description:
This is a Contract for utility cut repairs. Work to be performed under this Contract includes the repair of roadways,
driveways and sidewalks damaged during the repair of utilities for the City of Jacksonville. Work includes, but is not
limited to, materials, equipment and labor for repairing asphalt pavement and concrete structures such as driveways,
curb and gutter, and sidewalks.
If you have any questions, or if you would like the complete bid document, please contact RANDA SOULES
PROJECT MANAGER at RSOULES@JACKSONVILLENC.GOV , or (910)938-5330.
All bids are to be returned to RANDA SOULES by 5:00 P.M. on SEPTEMBER 10, 2020 at
the Engineering Department at Jacksonville City Hall located at 815 New Bridge Street, Jacksonville,
NC 28540. There will not be a public bid opening.
The responsibility for submitting bids (including all documents requested herein) is solely and
strictly that of the bidder. The CITY is not responsible for delays in the delivery of the mail or
delays caused by any other occurrence. Bids received after the time for closing will not be
considered.
The CONTRACT DOCUMENTS may be examined and/or obtained at the Engineering Department at
Jacksonville City Hall located at 815 New Bridge Street, Jacksonville, NC 28540. Persons
requesting shipment of documents shall bear the additional, non-refundable cost of shipment.
The City of Jacksonville will conduct a Pre-Bid meeting at 10:00 AM EST, on September 2,
2020_, in Conference Room A&B of Jacksonville City Hall.
The Jacksonville City Council reserves the right to waive any informalities, to reject any or all bids,
and to accept that Bid or Bids which appear to be in the Owner's best interest.
NO WEAPONS: There shall be no weapons or guns allowed on City property or private property
you are contracted to work at or on.
BID BOND: NOT REQUIRED
LICENSURE: BIDDERS must be properly licensed under Chapter 87 of the North Carolina General
Statutes.
E-VERIFY COMPLIANCE PROVISION: North Carolina General Statute §143-133.3 prohibits the
City from entering into contracts with contractors and subcontractors who have not complied with
the requirement of Article 2 of Chapter 64 of the North Carolina General Statutes. Contactor shall
comply with the requirements of Article 2 of Chapter 64 of the North Carolina General
Statutes. Further, if contractor utilizes a subcontractor, contractor shall require the subcontractor
to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes.
WITHDRAWAL OF BID: No Bid may be withdrawn within sixty (60) days after the date of Bid
Opening.
BID PROTEST PROCEDURES: All protests must be in the form of writing and must be delivered
to the City Clerk’s Office prior to the issuance of a purchase order. The procedure is as follows:
1. The protester (offeror) who protests a bid will deliver a written statement to the City
Clerk’s Office outlining the reason for the protest prior to issuance of a purchase order.
2. The City Clerk will inform the City Manager and Department Head that a formal protest
has been received.
3. The City Clerk and Department Head will review the formal protest for merit and also
any other justification for not awarding to the recommended vendor.
4. The City Manager may review the case at this point but may choose to delegate this
responsibility. The City Manager may request a protest meeting of all parties, including
the protester, to review the matter.
5. The City Manager and his advisors will make a final determination concerning the
protest after a complete review of the data and interviews with the protester.
6. The protester is notified, in writing, the decision of the City Manager. Either party may
request a formal meeting at this time.
7. If the protester is not satisfied with this decision, the protester may now protest the
award to the City Council after notifying the City Manager. The notification must be in
writing and delivered to the City Manager’s office prior to the next scheduled Council
meeting.
8. The City Council will consider the protest at their next scheduled meeting.
9. The protester will appear before City Council and present his protest and arguments.
10. The Council will consider the protester’s argument and make a decision by voting on
the protest. The decision of City Council concerning the protest is final.
EQUAL OPPORTUNITY: The City of Jacksonville is an Equal Opportunity Employer and Service
Provider and encourages participation by small-, minority-, and female-owned firms. Bidders
must make positive efforts to use Small or Minority Business enterprises. All qualified Small and
Minority businesses are welcome to submit a bid.
MINORITY BUSINESS PARTICIPATION: The CITY has established a verifiable goal of ten percent
(10%) for minority participation on City building construction and repair projects. In order to
foster participation by minority businesses to conduct business with the City and in accordance
with NCGS 143-131(b) and Resolution 1994-08, the City of Jacksonville will solicit minority
participation in all construction related contracts. Bidders shall undertake good faith efforts to
recruit minority business participation on this project. The minority business must be registered
with the North Carolina State Department of Administration, Office of Historically Underutilized
Businesses. BIDDER must complete and submit either Affidavit A or B with their Bid proposal.
BONDS: Payment Bond and a Performance Bond are required.
DISPUTE RESOLUTION: Any dispute arising from a forthcoming agreement to construct this
project shall be subject to non-binding mediation in accordance with the rules as set forth in City
of Jacksonville Resolution #2002 – 28 titled “Senate Bill Dispute Resolution”. The following
disputes are not subject to mediation: i.) A dispute seeking a non-monetary recovery; and ii.) A
dispute seeking a monetary recovery of $15,000 or less. The full text of the City of Jacksonville’s
Resolution is included as Exhibit B.
DEFAULT AND ANNULMENT OF CONTRACT: If the Contractor fails to begin the work under
Contract within the time specified, or fails to perform the work with sufficient employees and
equipment or with sufficient materials to ensure the prompt completion of said work, or shall
perform the work unsuitably, or shall neglect or refuse to remove materials or perform anew such
work as shall be rejected as defective and unsuitable, or shall discontinue the work, or shall fail
to resume the work which has been discontinued within a reasonable time after notice to do so,
or if the Contractor shall become insolvent or be declared bankrupt, or commit any act of
bankruptcy or insolvency, or allow any final judgment to stand against him unsatisfied for a period
of ten (10) days, or shall make an assignment for the benefit of creditors, or from any other cause
whatsoever shall not carry on the work in an acceptable manner, the City shall give notice in
writing to the Contractor and his/her Surety of such delay, neglect, or default, specifying the
same.
If the Contractor or Surety, within a period of ten (10) days after such notice, shall not proceed
in accordance therewith, then the Owner shall upon written notification from the Engineer of the
fact of such delay, neglect, or default and the Contractor's failure to comply with such notice,
have full power and authority, without violating the Contract, to take the prosecution of the work
out of the hands of said Contractor. The Owner may appropriate or use any or all materials and
equipment on the ground as may be suitable and acceptable and may enter into an agreement
for the completion of said Contract according to the terms and provisions thereof, or use such
other methods as in his/her opinion shall be required for the completion of said Contract in an
acceptable manner.
All costs and charges incurred by the Owner together with the costs of completing the work under
Contract shall be deducted from any monies due or which may become due said Contractor. In
case the expense so incurred by the Owner shall be less than the sum which would have been
payable under the Contract if it had been completed by said Contractor, then the said Surety shall
be entitled to receive this difference, and in case such expense shall exceed the sum which would
have been payable under the Contract, then the Contractor and the Surety shall be liable and
shall pay to the Owner the amount of said excess.
RIGHT TO TERMINATE CONTRACT: If in the judgment of the Owner, the Contractor is not
capable of performing the desired work in accordance with the Contract documents either because
of financial reasons, failure to supply necessary skilled workmen, unsatisfactory tools or
equipment, inadequate supervision, or revocation of the Contractor's license, the Owner shall
have the right to cancel or terminate under this Contract by giving the Contractor seven (7) days
written notice.
CONTROLLING LAW: Any agreement, contract, or purchase order resulting from this invitation,
request for bid, quote, or request for proposal shall be governed by the laws of the State of North
Carolina.
If you have any questions, or if you would like the complete bid document, please contact
RANDA SOULES, PROJECT MANAGER at RSOULES@jacksonvillenc.gov, or (910)938-5330.
See attached RFB for more information. RFB prevails over bidnet posting.
