The City of Jacksonville, NC (City) is a municipality of the State of North Carolina with responsibility for the administration and operation of public transportation services within the City limits and portions of Onslow County, North Carolina, including Camp Lejeune and Camp Johnson. This public transit system, called Jacksonville Transit, consists of a fixed-route bus service and paratransit service, both of which are currently operated by separate contractors.
This Request for Proposals (RFP) is to select a Contractor to operate the City’s fixed-route bus service. Jacksonville Transit offers fixed-route transit service throughout the greater Jacksonville metro area including portions of Camp Lejeune and Camp Johnson.
Schedule
All times are listed as “current local time,” based on Eastern Standard Time (EST).
ScheduleEvent
December 3, 2021RFP Release
December 16, 2021Pre-Proposal Conference
December 30, 2021Deadline for Receipt of Questions
January 13, 2022Proposals Due to the City by 5PM
February 2022Approval of Award by the City
May 1, 2022Transition and Start-Up Period
July 1, 2022Commencement of Service
The City reserves the right to alter the schedule, or any portion of this RFP. The City will notify all Proposers of changes in writing.
Contract Term and Option Years
Contractor shall begin the transition period on May 1, 2022 and it terminates on June 30, 2022. Contractor shall provide contracted services in accordance with this solicitation for a three (3) year period “Base Contract Term”, starting July 1, 2022 (hereinafter referred to as Commencement of Service) and ending June 30, 2025. The Contract shall continue in full force and effect until June 30, 2025 unless terminated earlier as herein provided. The City will issue a Purchase Order for each of the Contract Years in accordance with the Contract.
Upon mutual written agreement, the Contract may be extended for two (2) additional one (1) year periods, one year at a time. The City will communicate with the Contractor its intention to exercise either of the Option Years. If either of the Option Years are exercised, the City will issue a Purchase Order for that year.
Proposers may submit their Proposal either as a hard copy or digitally as long as the due date and time requirements are met.
If a Proposer chooses to submit a digital copy of their Proposal, please bookmark it as outlined to assist those who will be reviewing them. If the Proposal is submitted digitally, no hard copies will need to be submitted nor a copy of the Proposal on a flash drive or CD. To ensure delivery, Proposers are encouraged to utilize the send receipt option in their email.
If a Proposer chooses to submit a hardcopy of their proposal, submit six (6) hard copies of the proposals and one (1) flash drive containing PDF files of proposal.
The RFP shall be submitted on 8 ½” x 11” paper, side bound with Table of Contents and reference tabs for key sections listed within this section. The minimum font size is 12 point Times New Roman font or 10 point in Arial font, with the exception of captions. All parts of the submitted Proposal may become part of any subsequent Contract between the selected Contractor and the City. All Proposals must follow the exact order and format prescribed in this RFP. The page limit for the Proposal shall be limited to 100 pages not including cover pages, tabs, required forms, or resumes. The page limit takes into account the front and back of each page.
Proposals shall be submitted to Mrs. Deanna Trebil, MPO Administrator, 815 New Bridge Street, Jacksonville, NC 28540, by 5:00 PM EST on January 13, 2022. Envelopes should include the following title: “RFP – Jacksonville Transit Fixed Route Service FY23-25”. Late Proposals will be returned to the Proposer.
Pre-Proposal Conference
The City will hold a Pre-Proposal Conference digitally through Microsoft Teams as well as in person at City Hall, located at 815 New Bridge Street Jacksonville, NC 28451 at 10:00 AM EST on December 16, 2021. The purpose of the conference is to review the procurement process and the City’s needs and specifications, and to address any pertinent questions from interested parties. Participation is not mandatory, but is encouraged. Interested Proposers should contact Mrs. Deanna Trebil at dtrebil@jacksonvillenc.gov to reserve their seat and/or to receive the TEAMS meeting invitation.
Although City staff may provide verbal answers to questions raised at the Pre-Proposal Conference, the City reserves the right to reinterpret any verbal interpretation of this RFP. The City will only consider those responses issued in a written addendum to this RFP as valid and binding. The City will make a transit vehicle available for inspection during the Pre-Proposal Conference.
Questions
All prospective Proposers shall submit any request for addenda, amendments to, or clarification or modification of this RFP by email to Mrs. Deanna Trebil, MPO Administrator, (dtrebil@jacksonvillenc.gov) by 5:00 PM EST on December 30, 2021. The City will furnish a written response to all questions received in an addendum
SEE RFP FOR MORE INFORMATION. RFP PREVAILS OVER BIDNEST POSTING.
