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Basic Information

Reference Number

0000380557

Issuing Organization

The City of Oklahoma City and Trusts

Owner Organization

OKC Procurement Services

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

BID26601

Title

OEM Repair Parts and Service for Non-Highway and Heavy Construction Equipment

Source ID

PU.MU.USA.2722754.C19106251

Details

Location

United States, Oklahoma, Oklahoma County

Delivery Point

See Specifications

Purchase Type

Duration: 1 year
Option: 2 one year renewal options

Piggyback Contract

Description

INTENT: To award pricing agreements for Original Equipment Manufacturer (OEM) repair parts and services for Non-Highway and Heavy Construction Equipment.

Dates

Publication

03/26/2025 10:00 AM CDT

Question Acceptance Deadline

04/10/2025 12:00 PM CDT

Questions are submitted online

Yes

Closing Date

04/16/2025 10:00 AM CDT

Contact Information

Monica Hardesty

monica.hardesty@okc.gov

Tammi Frederick

tammi.frederick@okc.gov

City Clerk

Cityclerk@okc.gov

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Questions

Question Name	Question Description	Mandatory
Prompt Payment Discount	Do you offer prompt payment discounts and what are the terms?	Yes
Volume Discount	Do you offer volume discounts and what are the terms?	Yes
Delivery	How many days until delivery after receipt of purchase order?	Yes
Website/Electronic Catalog	Do you have a supplier website? If so, please provide the link to your website and are there any special instructions to access the pricing information?	Yes
Brand Name	What are the Name(s)/Make(s) not listed for which you are an authorized distributor/dealer?	Yes
Brand Name	What are the Name(s)/Make(s) for items bid for which you are NOT an authorized distributor/dealer?	Yes
Brand Name	What is your source of supply of repair parts/components for each Brand Name(s)/Make(s) bid for which you are NOT an authorized distributor/dealer. (Responses such as Warehouse etc. are NOT acceptable)?	Yes
Experience	Do you have a minimum of two years’ experience in providing repair services for each Brand Name(s)/Make(s) bid for which you are NOT an authorized distributor/dealer?	Yes
Experience	If you are NOT an authorized distributor/dealer for any brand name/make you have bid, please provide the contact information (Name of the Firm, Address,City, State, Zip, contact person and telephone number) of at least two major clients?	Yes
Experience	Can you name at least two major clients excluding the Contracting Entity for each Brand Name(s)/Make(s) you have bid for which you are NOT an authorized distributor/dealer providing the Name of the Firm, Address, City, State, Zip, contact person and telephone number?	Yes
Discount	Are you bidding price list less percentage?	Yes
Discount	Are you bidding cost plus percentage?	Yes
Additional Comments	Do you have any additional comments regarding the above questions?	No

View 3 More

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
RFB Procurement Pricing Agreement	Attach Executed Pricing Agreement Form	Yes	Yes
RFB Letter of Authorization	Attach Completed Letter of Authorization (if needed)	No	Yes
RFB Vendor Contact Form	Attach Completed Vendor Contact Form	Yes	Yes
Exceptions	Attach Exceptions to Bid Requirements (if needed)	No	Yes
Buyback Policy	Attach any buy-back, trade-in, or exchange policy regarding parts sold to the City under these specifications	Yes	Yes
No entries

Disclaimer Thank you for your interest in our procurement opportunities; we welcome your response. Please carefully review and comply with all specifications and requirements, including any addenda issued during the bid process.