A. PURPOSE
The purpose of this Request for Proposal is to obtain from qualified and interested vendors; proposals with competitive pricing to provide business grade color multi-functional copiers, along with associated maintenance for the equipment. The Term of this service will be for 3 years starting January 1, 2023 and running through December 31, 2025. (01/01/2023 until 12/31/2025)
B. DESCRIPTION
We are seeking approximately 12 business grade color multifunctional copiers for use at various departments and locations throughout the City. These machines must have, at a minimum, the ability to copy, scan, print, and direct connect to the existing network.
We are asking for a unit cost for 3 specific functional specifications that will then be extrapolated out for the number of specific machines needed. Paper size capabilities, processing speeds and other technical specifications will vary by machine model tier requested in the details below.
As part of the response, vendors will include a separate cost for the service and maintenance contract for a period of 3 years which will be a separate billing from this purchase and will require the vendor be able to support the product for at least 5 years from acquisition.
C. EVALUATION CRITERIA
a. Experience, Ability and Product/Service reputation of vendor 25%
b. Ability to provide timely response for Product Support needs 25%
c. Reviews of copier brand being proposed 20%
d. Lowest Bid dollar amount will not be used as the only single bid award criteria 30%
