2025-131-A - CSP for Disaster Debris Monitoring and Consulting Services

The City of Rowlett (“City”) is accepting competitive sealed proposals (“CSP”) from qualified and experienced individuals/firms to establish stand-by contracts for Disaster Debris Monitoring and Consulting Services in the event of a natural or man-made disaster, in accordance with the terms, conditions, and requirements set forth in this CSP document. The initial term of the contract will be effective upon award through September 30, 2025, with four optional, one-year renewal periods effective on October 1st annually. The contract will be awarded to the Service Provider(s) providing the best value to the City, as determined by the evaluation criteria as stated herein.

Services will only be utilized on an as-needed basis during an emergency situation, as determined by the City. Any service quantities stated herein are an accurate reflection of the City’s anticipated needs. However, due to budget contingencies, service quantities may be adjusted prior to award, or at any time during the contract period. At no time will adjustments to the prices offered be imposed on the City. Prices will be held firm during the contract period.

The City’s intent is to establish stand-by contracts for disaster debris monitoring and consulting services in the event of a natural or man-made disaster. These contracts are primarily intended to assist the City with effectively monitoring the removal of large volumes of disaster generated debris from a large area in a timely, cost-effective, and federally compliant manner. Due to FEMA requirements, hauling and monitoring contracts will be awarded to separate contractors. The City intends to award multiple awards (i.e. primary, secondary, and tertiary) for disaster debris monitoring and consulting services. No dollar amount or quantities are guaranteed, and the contract(s) will be negotiated to meet the best value for the City of Rowlett.

A primary, secondary, and tertiary Service Provider may be selected to serve in a backup capacity, and/or to provide differing elements or levels of scope of work in accordance with the capabilities and extent of involvement each respondent proposes and to provide redundancy after regional, statewide, or larger disasters that result in competing, concurrent contract activations. The City, at its sole discretion, may elect to perform any of the contracted work with its own resources, including mutual aid.

Please review the CSP document for further details and instructions for submitting a proposal.