NOTICE is hereby given that the City of Sunset Valley, Texas, is requesting bids for Document Imaging Services and Records Retention Processing. All bids must be clearly marked “SEALED BID – RFP DOCUMENT IMAGING SERVICES AND RECORDS RETENTION PROCESSING - RFP 02072023-A to the City of Sunset Valley City Secretary’s office, 3205 Jones Road, Sunset Valley, Texas prior to Friday, March 31, 2023, at 2:00 P.M., at which time they will be publicly opened and acknowledged in the City offices. Any bid delivered or received after 2:00 P.M. will not be considered and shall be returned unopened to the addressee. The City reserves the right to reject any or all bids.
The project consists of preparing, scanning, and indexing permanent and inactive records for retention or destruction of the City of Sunset Valley Administration, Public Safety and Public Works Departments in accordance with the Records Retention Schedule published by the Texas State Library and Archives Commission (TSLAC). Records will be located at the City Facilities campus 3205 Jones Road, and some records will also be located at an offsite storage facility (due to renovations at City Hall).
Questions or requests for information relating to this request for bid may be directed to City Secretary Melissa Marquez via email at mmarquez@sunsetvalley.org no later than 5:00 P.M. CST on Friday, March 17, 2023.
