7436-23 - SAINT VRAIN FOREST HEALTH PARTNERSHIP PROJECT

BACKGROUND:
Boulder County Parks and Open Space (BCPOS) is seeking formal proposals from qualified forestry contractors to perform ~ 390 acres of fuels reduction work in the Saint Vrain Watershed. Four (4) of the five (5) projects are located within close vicinity of the Ralph Price Reservoir.  The official Project address is Button Rock Preserve 5092 Longmont Dam Rd, Lyons, CO   80540.

The deadline for Work to be completed is December 15, 2023.

Phase 1: Saint Vrain Forest Health Partnership Project is a ~ 390 acre combined project of five (5) strategically placed cross-boundary fuels reduction projects, involving a Partnership which includes the City of Longmont, Boulder Valley Conservation District and Longmont Conservation District, The Watershed Center, and Boulder County.  All of these projects will be managed as one combined project, under one (1) contract, administered by Boulder County. 

This Project entails both mechanical harvesting and manual ‘cut and pile’.  In addition, certain areas entail grinding (Eagle Ridge) and mastication (North Shore) of slash and tops. The remaining majority of the Project’s slash treatment is proposed as pile and burn.   Harvested material that meets extraction standards will be yarded, decked at various landings, then transported to the final destination, 7698 St Vrain Road, Longmont, CO  80503.

PRE-PROPOSAL MEETING:
A Mandatory, Pre-proposal meeting is scheduled, starting promptly at 9:00 a.m. on MARCH 8, 2023. Interested Parties are asked to meet at the Hall Ranch Trailhead located at 31635 S St Vrain Drive, Lyons, CO  80540;  40.211915, -105.288662. This will be an all-day meeting due to the number of projects and associated drive time. 

The pre-proposal tour route involves rough 4WD roads with deep snowpack.  FOUR WHEEL DRIVE VEHICLES EQUIPPED WITH ADEQUATE SNOW TIRES AND TIRE CHAINS WILL BE REQUIRED FOR THIS PRE-PROPOSAL MEETING. The Project Map, located in the attachments, is geo-referenced for mobile apps, i.e. Avenza PDF Maps.

CANCELLATION OF PRE-PROPOSAL MEETING:
IN THE EVENT OF A CANCELLATION, POTENTIAL PROPOSERS WILL BE NOTIFIED, VIA BIDNET, BY 4:00 P.M. ON MARCH 7, 2023. It is the responsibility of the Proposer to confirm whether the Pre-Proposal Meeting will take place.

Boulder County does not accept responsibility under any circumstances for Proposers showing up for the meeting if it has been canceled.

Proposals from firms not represented at the mandatory, pre-proposal meeting, and site visit will not be accepted.

WRITTEN INQUIRIES:
All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. MARCH 14, 2023.  A response from the county to all inquiries will be posted and sent via email no later than MARCH 20, 2023.

Do not contact any other county department or personnel with questions or for information regarding this solicitation.

SUBMITTAL INSTRUCTIONS:
Submittals are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on MARCH 23, 2023. Vendors must answer whether line-item pricing information submitted with a bid is confidential or closely held.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).