Summary of Specifications:
PUBLIC NOTICE
FOR THE ACQUISITION OF AN AUTOMATED VEHICLE LOCATOR (AVL) SYSTEM
Request for Proposals (RFP) No. 39-09/10
The City of Miami Beach is requesting proposals from qualified firms for an Automated Vehicle Locator (AVL) system for the purpose of tracking vehicle location, automatic vehicle alert monitoring and customizable reporting with real time data communication.
The City wants to acquire a turn-key solution to initially track approximately 110 vehicles. It is the intent of the City to budget for and purchase additional units and extent the service for these units during the term of this contract.
The final price and terms for the contracts will be negotiated after City Commission approves authorization to negotiate. The contract shall be for a five (5) year term, with two (2) two-year renewal options at the City’s option.
Sealed proposals will be received until 3:00 PM on July 13, 2010 at the following address:
City of Miami Beach City Hall Procurement Division - Third Floor 1700 Convention Center Drive Miami Beach, Florida 33139
Any proposal received after 3:00 PM on July 13, 2010 will be returned to the proposer unopened. The responsibility for submitting proposals before the stated time and date is solely the responsibility of the proposer.
The City will not be responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence.
A Pre-Proposal Submission Meeting is scheduled for June 24, 2010 at 10:00 A.M. at the following address:
City of Miami Beach City Hall – Fourth Floor 1700 Convention Center Drive City Manager’s Large Conference Room Miami Beach, Florida 33139
The City of Miami Beach is using BidSync, a central bid notification system that provides bid notification services to interested vendors. BidSync allows vendors to register online and receive notification of bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.bidsync.com
If you do not have Internet access, please call the BidSync’s vendor support group at 801-765-9245.
The City of Miami Beach also utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This system allows vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.govbids.com/scripts/southflorida/public/home1.asp. If you do not have Internet access, please call the BidNet support group at 800-677-1997 extension # 214.
The City of Miami Beach provides bid information on its website, please visit http://web.miamibeachfl.gov/procurement/scroll.aspx?id=38686
Attendance (in person or via telephone) to this Pre-Proposal submission meeting is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the pre-Proposal submission meeting via telephone must follow these steps:
(1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America) (2) Enter the MEETING NUMBER: 8982915#
Proposers who are interested in participating via telephone, please send an e-mail to mestevez@miamibeachfl.gov expressing your intent to participate via telephone at least one business day in advance of the meeting.
THE CITY OF MIAMI BEACH RESERVES THE RIGHT TO ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE CITY OF MIAMI BEACH, OR WAIVE ANY INFORMALITY IN ANY PROPOSAL. THE CITY OF MIAMI BEACH MAY ALSO REJECT ANY AND ALL PROPOSALS.
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSALS IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfl.gov/newcity/depts/purchase/bidintro.asp
• CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002-3363. • CAMPAIGN CONTRIBUTIONS BY VENDORS - ORDINANCE NO. 2003-3389. • EQUAL BENEFITS ORDINANCE – ORDINANCE NO. 2005-3494. • LIVING WAGE REQUIREMENT --ORDINANCE NO. 2001-3301.
Sincerely,
Gus Lopez, CPPO
Procurement Director
