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Basic Information

Reference Number

0000317849

Issuing Organization

Suffolk County Water Authority

Owner Organization

Suffolk County Water Authority

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

7958

Title

Furnish and Install Pioneer HVLS Fans in Oakdale and West Hampton Stores

Source ID

PU.AG.USA.2421.C3889301

Details

Location

United States, New York, Suffolk County

Delivery Point

Oakdale

Purchase Type

Term: 06/01/2023 12:00 AM EDT - 05/31/2024 12:00 AM EDT

Piggyback Contract

Description

NOTICE IS HEREBY GIVEN: That sealed proposals at Furnish and Install Pioneer HVLS
Fans in Oakdale and West Hampton Stores, Jun 1, 2023 to May 31, 2024, With Option to Extend, will be received by the Purchasing Department at Suffolk County Water Authority, 3525 Sunrise Highway, Great River, New York 11739, no later than 11:00AM, May 11, 2023, at which time and place they will be publicly opened and read aloud.

There is a Mandatory Pre-Bid meeting for prospective bidders who did not attend the initial meeting on April 3, 2023. This walkthrough will be at 1:00 pm on Thursday, May 4, 2023. It is mandatory to attend in person. There will be a brief discussion following by a walkthrough of the existing conditions to provide better insight into the project. We will require all attendees to arrive on time as we will meet at Oakdale 4060 Sunrise Highway Building and follow to 624 Old Riverhead Road, Westhampton, NY 11978 building. We will not permit anyone to enter after 10:05 am, as these are secure sites and escort will need to be provided during the entirety of the meeting and walkthrough.

Invitation to Bid (ITB) documents are available for you to download by login in to the following websites www.scwa.com; or www.BidNetDirect.com/new-york. Questions and answers will also be posted on the public websites noted above.
Details relating to the proposed work are also on file and publicly exhibited at the Office of the Purchasing Department, of the Suffolk County Water Authority, 3525 Sunrise Highway, Great River, New York 11739 where copies of said documents may be obtained upon application.

Minority and Women Owned Businesses are encouraged to bid.
By Order of the
SUFFOLK COUNTY WATER AUTHORITY

Jeffrey W. Szabo Chief Executive Officer

Contract# 7958
April 20, 2023

Dates

Publication

04/20/2023 04:03 PM EDT

Bid Intent

Optional

Bid Intent Deadline

05/08/2023 05:00 PM EDT

Question Acceptance Deadline

05/08/2023 05:00 PM EDT

Questions are submitted online

Yes

Closing Date

05/11/2023 11:00 AM EDT

Prebid Conference

05/04/2023 01:00 PM EDT

Contact Information

John Deubel

6312926032 ext. 6032

john.deubel@scwa.com

Required Acknowledgement

Attachments

Vendor has read and understands all attachments related to this solicitation (including adenda) prior to submitting a response.

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Insurance Required

- Prevailing Wage Required

Award Requirements

- All or None Award

Bonding Requirements

- Bid Bond

500 $

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event date

05/04/2023 01:00 PM EDT

Location

4060 Sunrise Highway Oakdale NY 11769 - Facilities

Event Note

There is a Mandatory Pre-Bid meeting for prospective bidders who did not attend the initial meeting on April 3, 2023. This walkthrough will be at 1:00 pm on Thursday, May 4, 2023. It is mandatory to attend in person. There will be a brief discussion following by a walkthrough of the existing conditions to provide better insight into the project. We will require all attendees to arrive on time as we will meet at Oakdale 4060 Sunrise Highway Building and follow to 624 Old Riverhead Road, Westhampton, NY 11978 building. We will not permit anyone to enter after 10:05 am, as these are secure sites and escort will need to be provided during the entirety of the meeting and walkthrough.

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Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

Item Based

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bidder's Proposal / Bid Sheet	Bidder's Proposal / Bid Sheet	Yes	No
Bid Deposit / Bid Bond	Bid Deposit / Bid Bond	Yes	No
Non-Collusive Bidder Certification	Non-Collusive Bidder Certification	Yes	No
Exhibit A	Form of Offerer Disclosure of Prior Non-Responsibility Determination	Yes	No
Exhibit A1	Suffolk County Water Authority Disclosure Form	Yes	No
Exhibit B	Affirmation of Understanding and Compliance	Yes	No
Exhibit C	Insurance Carrier or Agent's Acknowledgement	Yes	No
Exhibit D	Contact Information Document	Yes	No
Exhibit E	Contract Pre-Qualification Statement	Yes	No
No entries

Additional Bidding Instructions

Please attach each document as listed above. If responding electronically please attach an electronic bond. If responding by hard copy please include your check. You cannot respond electronically unless you can attach an electronic bond or attach a photo copy of the check. Contractor / Vendor will be required to produce an original check as evidence of Bid Deposit.